Service · Back office
AI Admin Handling
We take the repeating admin off your team — invoicing, scheduling, paperwork, data entry, the lot. Your team gets time back for what only humans can do.
What it is
Most small-to-mid businesses run on a long tail of repetitive admin: invoice chasing, expense reconciliation, calendar shuffling, data entry from paper to system, weekly reports that nobody reads. It's not glamorous and it's not visible — until you total up the hours and realise it's two full-time roles.
AI Admin Handling claws those hours back. We don't go after the whole list at once — we rank tasks by ROI, automate the top three, and only expand once those are stable. By the end of year one, most clients have 8–12 admin automations live, freeing somewhere between 0.5 and 1.5 full-time-equivalent of staff time.
The pattern that works: design with your team, not for them. The people whose tasks we automate are the people who know what could go wrong. They're the ones we sit with first.
How it works
- 01
We map your admin
Half a day with each role — receptionist, ops manager, finance — listing every recurring task. Most teams are surprised by how much there is.
- 02
We pick the highest-impact targets
Not everything is worth automating. We rank tasks by hours-saved-per-month vs build complexity, and start with the top three.
- 03
We build, you sign off
Each automation goes through your approval before it runs against real data. Rollback is one click.
- 04
We expand
Once the first three are live and stable, we move to the next three. Most clients end up with 8–12 admin automations after a year.
What you’ll see in the audit
Free 30-minute call. By the end you’ll know if a build makes sense and what it would cost.
A complete inventory of repeatable admin across your business
The top 3 automations ranked by ROI, with estimated hours saved per month
Build-and-rollout plan with a clear first month, quarter, and year
Frequently asked
What happens to the admin staff whose tasks get automated?
That's your call. Most clients reinvest the time into customer-facing work — it's almost always more valuable than the admin was. We never recommend this with a "headcount reduction" framing; this is a productivity build.
Will my data be secure?
Yes. Every build is UK-hosted by default, GDPR-compliant, and we walk through the data-flow diagram with you before any production deployment.
What about audit trail and compliance?
Every automation logs its actions in detail. We design with your auditors in mind — bank reconciliation, expense automation, payroll prep all need bullet-proof records.